Letters, board reports,reports, news letters, calendar, schedules, and other standard mailing pieces can be revised and changed with just few key strokes. Some specialized company software enable the user to combine name and address records with attendance, ministry activities, and even given history.
Almost any version of word processing software enable the user to create a "shell" or basic outline, of a document and insert variables information as changes or updates are needed.
For example, a personalized birthday greetings can be sent to each staff by using a she documents and insert date, name, address and even specific references to the person life situation. Its surprising how much repetitive material an organization needs to send out.
Creating format shells pays off in major efficiency on a detail basis.
Address lists can also be maintained accurately with the computer. Software programs with the computer. Software program with a mail-merge feature enable u user to combine the address list with letters. For example ,mail merge function will insert addresses and salutations into the year stewardship letter shell for mailing to staff each year.
The company secretary can create a master schedule for mailings or repots t ease the work flow,but this works only if the staff especially the manager is willing to be scheduled. Calendar programs can can remind the manager.
